The Perks of Hiring a Day-Of Coordinator

By Dana Y. Briggs

One of the best pieces of advice a bride can receive is to hire a “Day-of Coordinator,” yet most people don’t know that such a person exists! Akin to a fairy godmother with serious wedding skills, a Day-of Coordinator picks up where you should leave off, allowing you to enjoy the most magical of wedding days.

Day-of services are designed to combine all the freedom and fun of planning your wedding yourself with the reassurance and peace of mind that hiring a professional event manager brings. Instead of tracking the dozens of details you put into place on the day of the wedding, an experienced and skilled coordinator can act on your behalf to make your plans come to life.

PW Photography

PW Photography

Most brides don’t realize the level of logistical coordination that is required on the wedding day. Day-of Coordinators greet and organize vendors on arrival and ensure that your contract with each one is followed. If a crisis arises, a coordinator has the resources and experience to make adjustments that will keep your plans on track. If you have contributed personal details like décor, favors or other items to the design of your wedding, your coordinator will often set these up for you as well.

Once guests arrive and during the ceremony and reception rituals, the Day-of Coordinator supports, or sometimes acts as, your Mistress of Ceremony. Roles may include releasing bridesmaids down the aisle, cueing flower girls and ring bearers and communicating with musicians to ensure smooth transitions. Coordinators often help direct guests and keep an eye on the tiny details, like whether or not guests are signing the guest book. They may also assist with finding family members for formal portraits.

PW 2

PW Photography

At the reception, a coordinator will communicate with your caterer, entertainer, photographer, and staff to keep events running on time and confirming that important guests are present for each formality. The coordinator might help bustle your dress before your first dance or provide you with a quick fix when your shoes rub a little too painfully. Keeping you happy, fed and dancing are top priorities!

Finally, at the end of the event, a Day-of Coordinator will often pack up all of your personal items and either store them for pick-up the following day or transfer everything to a family car for easy departure.

If enjoying your meticulously planned wedding day is on the top of your to do list, hire a reputable, experienced Day-of Coordinator. Your investment will pay off in a stress-free, magical wedding day.

Dana Y. Briggs is the owner of Elegantly Yours Events, a wedding planning and design firm that specializes in transforming life’s special events into memorable and extraordinary moments that are a true reflection of your personality and taste.  For more information, please visit www.elegantly-yours.com.

read more

Richmond Wedding Vendor Spotlight: Urban Set Bride

Richmond is a mecca for brides who are looking for something a bit unique for their wedding day.  Christine Haines, the owner of Urban Set Bride, has made it her mission to give RVA brides the perfect wedding gown shopping experience, no matter what style they're looking for!

Tell us a little bit about your company!

My mom and I opened our boutique in March 2014, so we are still very new and very excited to serve Richmond-area brides! Our goal was to create a no-pressure, cozy bridal shopping experience for women looking for anything from a classic silhouette to an off-beat gown option. And of course, everything in between!

How did you get started in this business?

I started out as a wedding planner through my company, Wood Grain & Lace Events, and kept hearing the same complaints from my clients: “There is nowhere in Richmond to find an affordable, unique wedding gown that isn’t $3,000!” So a ...

read more

Top 5 Reasons to Attend the Richmond Wedding Expo

Congratulations on your engagement! Getting married is such an exciting time, but it can also be overwhelming. There are receptions to plan, cakes to choose, decorations, guest lists, the list goes on!

Attending a bridal show is a smart way to spend a little time with a lot of vendors. Attending the Richmond Wedding Expo on Sunday, July 20th at the Hilton Richmond Hotel & Spa at Short Pump may just be the best decision you make all year!

Here are some smart reasons to attend the Richmond Wedding Expo!

1) It’s the best show in town

And we’re not just saying that! Here’s what some of our past brides have said about the Richmond Wedding Expo:

"That was my first bridal show and I couldn't have imagined it any better. There were so many vendors there! I have so many ideas since going and I was able to get a lot of planning done thanks to the show!"

-Amanda

"It was so ...

read more

5 Tips to Make Your Reception Flawless vs. Lawless

By Christy Clare Yeadon

Be Choosy

You were choosy about the guy who won your heart, be choosy about the band or DJ as well! This is another aspect of the wedding that requires thought, preparation and a bit of time. Thoughtfully choosing a DJ or band will leave you confident that you have entertainment that will provide you and your guests with an unforgettable fun celebration of love!

Be Budget-Conscious Early

Plan to invest in reception entertainment early in the planning process. Too often, brides and families wait until the last minute, realize they have only a few hundred dollars left for entertainment and regret that the college kid with an iPod had no experience creating a wedding reception. If you plan and budget ahead, you will be able to hire a better band and/or DJ at reasonable rates, and you’ll have the time of your life without wishing for a do-over!

Delegate

It’s ok to rely on friends and ...

read more

Vendor Spotlight: Black Iris Floral Event Co.

It's no secret that we love flowers around here!  Fresh flowers add so much beauty to wedding decor, and we are constantly amazed by what our florists come up with each and every weekend.  Todd Wadsworth, a partner at Black Iris Floral Event Co, recently sat down to answer all of questions about his experience and all of the ways flowers can change the entire mood of your wedding.

Tell us a little bit about your company!

Black Iris Floral Event Co. is a full service floral events company. At Black Iris Floral Events, we take a personal approach to create truly special occasions. From small dinner parties to lavish wedding ceremonies, flowers set the mood and give life to your event. Our designers will guide you through our vast selection of flowers and listen to the smallest details of your day to ensure that your vision becomes a reality. We buy only the freshest flowers ...

read more

Catering Trends

By Brian Thompson

In the wedding industry, trends are constantly evolving. New color combinations, floral arrangements and centerpieces seem to be continuously shifting in popularity. Catering trends are no different as new ways to cook, serve and present food are considered and explored. We’ve put together a list of some of the most popular catering trends to keep you in the know:

Homegrown Ingredients

Couples are more food savvy than ever before and want to have the best possible food served at their wedding. Organic, locally grown and seasonal ingredients are now being requested more often than not and most caterers are happy to oblige.

Family Style

As the name suggests, a family style meal is a great way to create a close, intimate feeling among guests and can be a great ice-breaker for those seated together that don’t know each other. No wonder it’s becoming more and more popular! If this doesn’t work for your reception, keep your rehearsal ...

read more

Vendor Spotlight: The Ward Center for Contemporary Art

An art gallery is such a cool and unique place to have your wedding.  All of the art, the colors . . . it's something your guests are sure to remember!  We recently chatted with Jessie Boyland, the wedding coordinator at our newest art gallery member, The Ward Center for Contemporary Art.

Tell us a little bit about your company!

We love a good party and have an amazing event space! Our grand event hall is spacious and newly renovated with the old-world charm of restored wood floors, a grand staircase and elegant chandeliers within the modern setting of a beautiful art gallery. It is so unique! Brides love all the restored historic details, high ceilings, VIP loft area, and room for up to 500 guests. We are located in the picturesque downtown historic district of Petersburg, VA.

How did you get started in this business?

My passion for events came from my love of hosting parties myself. My ...

read more

Who Says “You Can’t Do THAT?”: Correcting Cake Myths

By Debby Morro

I really enjoy meeting with brides (and grooms!) and hearing about their wedding cake ideas. Sometimes, though, they tell me things that should be or have to be done a certain way when the reality is, they don’t. Here are 5 popular wedding cake myths and the truths behind them!

1. Wedding Cakes Have to be White

While white, off-white or ivory wedding cakes have traditionally been the most common, they certainly aren’t the only option. Your wedding colors can be incorporated into the cake as accents, such as a borders or pretty sugar flowers. Alternating colored cake tiers with the white cake tiers can be very striking and beautiful. A colorful cake can be understated, elegant and gorgeous -- think a pale, blush pink cake with pale pink and creamy white roses covering the top and cascading down the side -- timeless beauty! If your style is more bold, a colored cake can be ...

read more

Vendor Spotlight: First Colony Winery

Every weekend is the perfect weekend to visit a winery!  We are super excited to introduce our first winery member: Heather Spiess, one of the owners of First Colony Winery in Charlottesville, VA!

Tell us a little bit about your company!

We are a vineyard/winery in beautiful Albemarle County. We are open 7 days a week to the public, but we are tucked away off Route 20 and provide the perfect, peaceful setting for wedding ceremonies, receptions, rehearsal dinners, and bridesmaids’ parties. Whatever kind of gathering you wish to have at First Colony Winery, we have the perfect venue for it.

How did you get started in this business?

It was a warm day in June a couple years ago when my husband, Bruce and I finally convinced my son, Austin, (a field hand at First Colony Winery at the time) that we should buy the winery. It was an even warmer day in August when we convinced ourselves ...

read more

Real RVA Wedding: Mary Katherine & Brooks



August 10, 2013

How They Met

Mary Katherine and Brooks met at Hillsdale College in Michigan when she was a freshman and he was a junior. Though she was close with his roommates, the two didn’t talk much during her first year there. The following summer, however, Mary Katherine drove from her home in Williamsburg to visit Brooks, who was working in D.C. She had secretly had a bit of a crush on him, and the two had a great time in the city. Just when Mary Katherine was hoping to spend more time with him, Brooks told her he would be studying abroad in Austria for a semester. While Brooks was visiting Hillsdale to say good-bye to their friends, Mary Katherine snuck a note into his suitcase asking him to keep in touch while he was away. The note worked! They e-mailed every day. When Brooks returned for Christmas, he drove to Hillsdale to ask Mary ...

read more